If you are using a fleet management solution for your business, you have access to advanced tools that could save you thousands—but are you actually using them? Many fleet owners in fleet tech don’t take full advantage of their capabilities. Key features often go ignored due to a lack of awareness, underutilization, or hesitation to change workflows, leaving money and efficiency on the table. Let’s break down five powerful fleet tech features businesses overlook but shouldn’t.

1. Speed Override: Don’t Let Bad Data Slow You Down

Imagine one of your fleet’s vehicles stuck crawling at 35 mph on a highway stretch that used to have a construction zone but has long cleared up. Or your drivers are getting flagged for “speeding” in an area where the posted limit was recently adjusted, only your system hasn’t caught up. Annoying, yes—and also costly.

That’s where the Speed Override fleet tech feature comes in. Instead of trusting incorrectly posted limits, Speed Override lets you control what your system recognizes as the real speed limit for a given stretch of road. It’s a simple drag-and-drop fix. You zoom into the affected area of the map and drop the Start and End pins, and your system will override that incorrect speed limit with what’s actually in place.

(Animated GIF Speed Override)

Of course, you can’t use this to raise speed limits beyond legal limits (so no setting 80 mph in a 55 zone), but this tool is a next-level fix for road construction zones, temporary limits, and overlooked adjustments. Bad data costs you time and money. Speed Override puts the data control back in your hands.

2. ETA: Smarter Routs, Timely Arrivals

Have you ever had a customer call five times in an hour, asking, “Where’s my technician”? That’s a sign your fleet is flying blind. In an industry where time is money (Estimated Time of Arrival) is the key to a smoother operation and happier customers who actually trust your service.

The ETA tracking feature takes the uncertainty out of fleet logistics. Whether you run an HVAC service, a plumbing company, or a last-mile delivery fleet, your customers expect precise arrival times, not vague “windows” that stretch for hours. ETA lets you calculate a vehicle’s arrival time based on real-time GPS tracking, route conditions, and traffic data. Then, instead of playing phone tag, you send that information instantly via clickable links in an email or text—live updates.

(Animated GIF ETA)

A reliable ETA fleet tech system sets clear expectations, keeps customers informed, and builds trust: the secret to repeat business, five-star reviews, and customer loyalty.

3. Crew: Every Seat Matters

Your fleet isn’t just about the drivers—it’s about the entire team in the vehicle. If you’re only tracking who’s behind the wheel, you’re missing key insights that impact efficiency, accountability, and payroll.

The Crew feature fills in the blanks. While standard fleet tracking records the driver, this fleet tech feature logs every non-driving passenger, so you always know which team members are assigned to each vehicle. This is key operational knowledge for industries like landscaping, construction, and field services. Crew also lets you reassign entire teams in just a few clicks, keeping operations smooth and schedules on track.

How This Fleet Tech Helps Your Business

• Accountability Beyond The Driver: When a job runs behind schedule or tools go missing, knowing the full crew lineup eliminates confusion. With Crew, you can instantly see who was on-site and in the vehicle without guesswork.
• Payroll & Efficiency Tracking: Who showed up? Who didn’t? Who’s spending more time in transit than working? Crew helps match payroll hours to actual job site activity, ensuring teams are deployed efficiently.

4. Scheduled Reports: Stay Informed

With a fleet management solution, you don’t have to dig through tracking data every day—manually pulling records is a chore no one wants to add to their already overloaded schedule. That’s why Scheduled Reports exist.

Instead of logging in and hunting for the right data, you can set reports to generate and deliver themselves automatically. Whether it’s daily, weekly, or monthly, your crucial fleet insights arrive exactly when you need them.

How this fleet tech works for you:

• Automated Data, Zero Effort: No more forgetting to check vehicle movement logs, idle time, or driver activity. Once scheduled, your reports land in your inbox like clockwork.
• Tailored to Your Needs: Choose the exact units, drivers, and report types you need. Whether it’s fuel efficiency, route history, or safety compliance, you decide what’s relevant.
• Control How Your Data Arrives: Receive reports as email attachments (PDF, HTML, CSV) or clickable links for secure access.
• Consistency Without the Hassle: Fleet operations thrive on routine. Scheduled reports keep your team aligned, informed, and proactive without adding another task to your to-do list.

Manually pulling reports is outdated. Automate it, streamline your workflow, and stay ahead—because the best fleet managers don’t wait for insights—they get them on schedule.

Unlock the Full Power of Your Fleet Tech

Too many businesses invest in fleet management technology but only scratch the surface of its capabilities. Many useful tools eliminate inefficiencies, improve accountability, and keep operations running at peak performance.

With GPS Trackit, you get a complete fleet management powerhouse loaded with features that help you cut costs, boost productivity, and stay ahead of the competition. Don’t settle for half the value of your fleet tech. Contact us today and discover how to unlock its full potential!